Update from the Bureau – February 2014
25 Feb 2014
The PARBICA Bureau had its first scheduled meeting of the year on 11 February. One of the actions agreed was that the Bureau would regularly communicate with members about its discussions and activities.
Both current and past members of the PARBICA Bureau with ICA representative Margaret Crockett at the PARBICA 15 conference in the Solomon Islands, August 2013.
From left (standing), Augustine Tevimule (Vanuatu), Margaret Crockett (United Kingdom), Anna Gulbransen (New Zealand), Opeta Alefaio (Fiji), Helen Walker (Australia), Dianne Macaskill (New Zealand).
From left (seated) Talei Masters (New Zealand), Ane Teilauea (Tuvalu), Julian Chonigolo (Solomon Islands), Amela Silipa (Samoa), Fleur Jamet (Australia)
Changes at the PARBICA Secretariat
One of the first items of business was for President, Amela Silipa, to express the Bureau's regret at receiving the resignation of Anna Gulbransen, the Secretary General. From Archives New Zealand, Anna has served as Secretary General to PARBICA since 2011 and has resigned due to accepting a new position elsewhere in the New Zealand Government. Anna said of her time with PARBICA: "My work with PARBICA has been some of the most rewarding and challenging of my career and I wish PARBICA the very best for the future." In the meeting Amela expressed the Bureau's gratitude to Anna for her hard work and contribution to the work of PARBICA. In accordance with Article VI (3) of the PARBICA Constitution, the Bureau appointed Talei Masters to the vacancy. Also from Archives New Zealand, Talei has been providing assistance to the Secretariat for a year and met many PARBICA members at PARBICA 15 in Honiara. She thanked the Bureau for the opportunity to work with PARBICA.
Getting down to business
The Bureau also considered its business plan for the period 2013-2015. The feedback from PARBICA members at the General Assembly has now been built into the plan. The plan is arranged in four functional areas, which are Recordkeeping and Good Governance, Archival Capability, Co-operation and Advocacy, Governance and Membership. Each functional area groups a number of activities to help guide the work of the Bureau. The Bureau will discuss the business plan in its quarterly meetings and ensure that the tasks it undertakes advance the objectives. The Bureau also discussed the ongoing development of its draft Communications Plan.
Recommendations from the Treasury and Membership Review
Members will see from the draft minutes of the General Assembly in Honiara that the PARBICA Treasurer, Helen Walker, put forward a number of recommendations that had resulted from a Treasury and Membership Review. These recommendations were accepted by the members and the Treasury reported that they are part way through implementing them. An update on progress will be given at the next meeting.
As usual, the Bureau approved applications for membership. However, it was also agreed that from now on the Bureau will consider applications in between meetings as well and therefore approve straightforward applications in a more timely manner.
The next Bureau meeting will be held by teleconference on Tuesday 1 April 2014.